How to Retain Students When Teachers Quit (Step-By-Step) [7FMS Ep. #11]

by Daniel Patterson


I recently received a question from a music school owner:


I have a teacher who is quitting in a week.

What is your process and system for when teachers quit?

Should I phone all of the parents myself and let them know that I will have a new teacher for them?

Or should I let the teacher do that on their last day? 

Also, this 1 family has gone through 2 teachers in 2 months… I don’t know if I can save the situation, I just don’t want to make it worse. 

Any suggestions with that kind of thing? 

Thanks so much,

Music School Owner


Nate and I loved this question… so we spent an entire podcast episode answering it!

This is an important topic, because…

When a teacher leaves, you often lose students!

So – how do you minimize the damage? How do you replace that teacher quickly?

Join us in this very practical episode of the 7-Figure Music School Podcast, as we give a step-by-step system for keeping students… even when they lose a teacher.



Here’s what you’ll learn:

  • A phone script / email script for what to say to a studio parent so that they don’t quit when they find out their teacher is leaving your school
  • A 6-step process for seamlessly transitioning that student to a new teacher
  • A specific piece of bad advice to avoid about money and client communication that Daniel keeps finding in the music school owner Facebook groups (don’t do this if you want to keep your retention high)
  • Two critical systems that Nate put in place to prevent teachers from “stealing” students when they leave the school
  • 3 mindsets for success when transitioning students between teachers
  • Use Nate’s “Triangle of Trust” concept to make sure that the new teacher quickly bonds with the student
  • Much much more

Do you have a question?

We’d love to answer it on a future episode.

You can do so by contacting us here.


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Daniel Patterson is a private teacher, writer, and marketing consultant for music schools. He began teaching in 2004. He co-founded and led marketing operations for a summer music camp that sees over 200 children each summer.

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