How to Equip Your Team to Run Your Music School [7FMS Ep. #112]

by Daniel Patterson

No one person can do it all…

But that doesn’t stop most music school owners from trying to do so!

Most school owners are stuck in an endless treadmill of trying to grow… but don’t feel as if they have the margins or revenue to hire a “school manager.”

The truth is… if you know how, you can elevate lower level team members to handle MANY difficult situations and projects that arise in your music school every day.

But… how do you mentor them?

How do you train them effectively?

And… how do you get them to handle the most difficult problems we face as school owners?

That is the topic of today’s episode… 

An episode that goes beyond platitudes and cliches about delegation, “working on your business, not in your business”, and other trite advice we’ve heard 1000x already.

This is the HOW, not the WHY.

Click below to listen to the episode.



Or, check out the video version of the podcast:



Here’s what we cover in the episode:

  • How to mentor an employee so that they can make difficult decisions
  • Fundamentals of “mentoring” employees
  • Examples of difficult situations you may encounter
  • How to know when a team member is ready to handle a difficult situation
  • 3 steps to prepare a team member for a difficult situation
  • How to empower and equip an employee over time
  • Follow-up and follow-through (the 10/80/10 rule)
  • Real-life example of a difficult situation: handling a 30-day cancellation policy
  • How a systems-based business helps you pursue your bigger dreams
  • How to free up your bandwidth to work on bigger projects
  • Giving employees space to solve their own issues + how this leads to bigger rewards

Show Notes

Here are the podcast episodes we mentioned…

Sloppy Leadership, Music School Growth, and Smart KPIs | 7FMS Ep 83
Over the years, I’ve heard a phrase over and over again… I wish there was just a step-by-step guide to building my music studio. I just want someone to tell me what to do. Good news… there’s a book that gives you a “tactical guide to building a company.” It’s short, it’s sweet… and it’s the topic of this episode. This is our “book report” on THE GREAT CEO WITHIN by Matt Mochary… And how it applies to building your school or studio!

Wasting Time, Effective Delegation, and Building Systems | 7FMS Ep 46
If you want to build a profitable business OR ever take a vacation again… you need to run a systems based business. In this episode, we give you a practical framework for delegating as much as possible in your business.

How to Stop Fighting Fires in Your Music School! | 7FMS Ep 48
In this episode, Nate and I expose six reasons that you’re constantly putting out fires in your music school… and how to overcome these challenges!

We’d love to hear from you… what was your big takeaway this episode? What questions do you have?

We won’t know unless you reach out and tell us!

You can do so by contacting us here.


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Daniel Patterson is a private teacher, writer, and marketing consultant for music schools. He began teaching in 2004. He co-founded and led marketing operations for a summer music camp that sees over 200 children each summer.

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