How to Schedule 100’s of Students in Your School [7FMS Ep. #50]

by Daniel Patterson

Scheduling is one of those natural barriers to growth that every school must solve.

Until you implement an efficient scheduling solution, you will waste hundreds of hours per year on scheduling. 

Moreover… You will frustrate your customers, lose good teachers, and struggle to break the 200 – 300 student barrier.

So… How do you schedule 500+ students per week with as few headaches as possible?

We invited Jessica Tolliver to come on the podcast. She is the Director of Families and Communication at Brooklyn Music Factory.

On this episode, she shares:

  • What scheduling systems and softwares did NOT work for BMF
  • How she helped design BMF’s current scheduling system
  • The three major ways that schools handle scheduling (and which one is the best)
  • The software solution they implemented that massively reduced her scheduling time
  • Practical tips and wisdom that you can use in your school

This is a MUST-LISTEN episode if you still spend hours each week going back and forth with families about scheduling and makeup lessons.

Click below to listen to the episode.



Or, check out the video version of the podcast:




Here’s what we cover in the episode:

  • Meet Jessica Tolliver, Director of Families & Communication at Brooklyn Music Factory
  • Scheduling systems that didn’t work for Brooklyn Music Factory in their early years
  • Jessica’s solution to their scheduling problems
  • Should teachers schedule their own students?
  • How Jessica massively cut down her scheduling time
  • Jessica’s advice on what to prioritize in the scheduling process
  • Why don’t other music schools use this proven system?
  • The registration software Brooklyn Music Factory uses and why it works for them
  • Nate shares his current stats (new leads & enrollment requests) for the last 30 days
  • How to schedule families in the fall who stall on giving you their availability

We’d love to hear from you… what was your big takeaway this episode? What questions do you have?

We won’t know unless you reach out and tell us!

You can do so by contacting us here.


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Daniel Patterson is a private teacher, writer, and marketing consultant for music schools. He began teaching in 2004. He co-founded and led marketing operations for a summer music camp that sees over 200 children each summer.

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